📄 Arrange Folders [V1]

Arrange Folders

Strato introduces the Arrange Folders mode feature in File Management that allows administrators to customize the sequence of folders depending on their unique processes and requirements.

Features

Users can access the Arrange Folders mode feature in File Management. All adjustments made in the folder sequence will be reflected in the Storage Management and Storage Card in the Dashboard. The two rearranging methods that users can choose from are the Hold & Drag and Updating Number Sequence.

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Rearranging the order of folders in the File Management page can be done by users with 'Super Admin' access. (Refer to this article for more information on assigning roles: User Authorizations)


Hold & Drag

The Hold & Drag method allows users to move folders around and organize them to their desired sequence via a draggable icon, provided that the folders being rearranged are within the same page.


Updating Number Sequence

Users may rely on the Updating Number Sequence method when the folders they are organizing span across multiple pages. This method allows users to sort folders by editing the designated sequence number for each folder, depending on their order preference.

When users sort folders using this method, entering a number less than 1 (e.g., 0, -1, -5) will place the folder at the first position in the sequence. Entering a number greater than the last number on the sequence will place the folder in the last position in the sequence.

Users may also perform the Reset Sequence action to revert folders to their last saved sequence.


Reset Sequence

The Reset Sequence action button is both available in the View and Arrange Folders Mode. This action resets the column sorting or rearrangements applied in the folders to the latest saved sequence.

Reset Sequence in View Mode

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Sorting changes implemented in view mode will only apply to the current user’s screen and will not reflect on the screens of other users.


Reset Sequence in Edit Mode

 

The Arrange Folders mode feature is also supported by a ‘Locking Mechanism’.

Locking Mechanism

Users may encounter the ‘Locking Mechanism’ in the Arrange Folders mode. This restriction is displayed via an error message that notifies users that the Arrange Folders mode is accessed by another user.

Locking Arrange Folders without Unlock Access

If the user remains inactive for fifteen minutes, the access to arranging folder sequence will be made available to other users.

Users can gain immediate access to the Arrange Folders mode feature from another user who currently has access and take control of the arrangement of folder sequence by clicking the ‘Unlock’ button displayed in the error message.

Locking Arrange Folders with Unlock Access


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Unlocking the access can be done by users with 'Can Unlock Template' authorization. (Refer to this article for more information on assigning roles: User Authorizations)


Unsaved Changes - System Behavior

Warning messages will appear when users unexpectedly perform actions (e.g. navigating to other components of Strato, closing, or reloading pages) while arranging folders without saving the changes made.

Leaving Page without Saving Pending Changes


Reloading Page with Unsaved Changes


Closing Page with Unsaved Changes

 

Arrange Folders in File Management

Follow the steps below to sort the sequence of your folders in View Mode:

  1. From File Management, select any of the available columns to sort the sequence of your folders.
  3. Click the ‘Reset Sequence’ button under the ‘More’ icon if you want to revert the folders to their last saved sequence.

 

Follow the steps below to rearrange the sequence of your folders in Edit Mode:

  1. To access the Arrange Folders mode feature, locate the 'More' icon in the top-right corner of the screen, and click the 'Arrange Folders' button.

  4. Once in the 'Arrange Folders' mode, you may choose from the two methods:
    • Hold & Drag
      1. Hold the 'Drag' icon of the desired folder you want to rearrange.


      2. Drag the folder to the desired position within the list of folders on the same page.


      3. Release the hold on the folder once it is positioned correctly.

        5. 💡

        The number of the affected folders will turn yellow-orange to indicate the updated sequence.


    • Updating Number Sequence
      1. Click the box indicating the number sequence next to the folder's name.

      4. Replace the current number sequence with the desired position number and press 'Enter'.

      7.  
        8. 💡

        The folder will instantly adapt the entered number sequence, and the affected number sequence will change to yellow-orange.



  5. To save the rearranged sequence, click the 'Save' button located above the folder list.

  6. You also have the option to revert the changes applied by clicking the ‘Reset Sequence’ button.

    To cancel the editing process in Arrange Folders mode, click the ‘Cancel’ button.


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