📄 Strato Reporting for Documents

Strato Reporting for Documents

Strato Reporting simplifies and optimizes the tracking of file-related actions in Strato Document Management.

By offering a comprehensive high-level report overview, Strato Reporting enables admins to effectively monitor employee documents, and generate reports for auditing purposes.


Requirements

Basic knowledge of Strato Reporting is required.


Document Management Reports

Strato Reporting can be used to monitor and track the actions done to files in Strato Document Management. Each action is represented as a separate row, along with relevant details such as the date and time of the action, and the actor’s name. This can serve as an auditing tool for tracking the actions done to employee documents.


OData Entities

Strato Reporting makes use of the following OData entities in Document Management reports:


Stored Document Audit (Entity Name: StoredDocumentAudit)

Stores logs of actions performed on files in Strato Document Management, such as viewing, editing, or deleting, including which files the actions were performed on and timestamps.

Property
Explanation
ID
[KEY] An auto-generated ID number to identify each entry in this entity.
File Name with Extension
The name of the file with its extension.
Last Changed On
The date and time when the file was last changed.
Action

The name of the action done to the file. Actions include:

  • Upload/create a new file
  • Update a file
  • Replace a file
  • Delete a file (either sent to Trash or permanently deleted)
  • Move a file (either individual or by batch)
  • Reassign a file
  • Restore a file
Action Date
The date and time the action was done.
S3 Key
The unique reference used to locate and retrieve the file in Amazon Simple Storage Service (S3).
Log Key
The unique reference that links this entry to a specific log entry.


Stored Document (Entity Name: StoredDocument)

Contains the information about files stored in Strato Document Management, including the file type, status, and other file details.

Property
Explanation
ID
[KEY] An auto-generated ID number to identify each entry in this entity.
File Name with Extension
The name of the file with its extension.
File Type
The type of the file.
Status

The status of the file. Statuses include:

  • Active
  • Expired
  • Archived
  • Deleted
Expired On
The date when the file will expire. This is based on the validity dates of the document, and will show the earliest date if there are multiple expiration validity dates. If the file has no validity dates set for expiration, it remains blank.
SRN
The System Resource Name (SRN), a unique reference used to locate the file.
File Link
The URL to access the file directly.
Created Date
The date the file was created.
Last Changed On
The date and time when the file was last changed.


User Definition (Entity Name: UserDefinition)

Contains the information about the users in a Strato system, including identifiers, names, and email addresses.

Property
Explanation
ID
[KEY] An auto-generated ID number to identify each entry in this entity.
User ID
The source ID of the user.
First Name
The first name of the user.
Last Name
The last name of the user.
User Name
The username of the user.
Alt User Name
The alternative username of the user.
Last Changed On
The date and time when the user’s details were last changed.
Person ID External
The unique identifier of a person in SuccessFactors Employee Central.
Last Login Date
The date when the user last logged in.
Email
The email address of the user.
SRN
The System Resource Name (SRN), a unique reference used to locate the user.


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