Strato 2025-04
The 2025-04 release introduces several improvements focused on navigation, authorization, text transformation, and workflow reliability.
People Hub now hides empty folders by default, with an option to display the full folder structure.
The Authorization Framework integrates SuccessFactors Role-Based Permissions (RBP) for more structured access control.
Strato Forms introduces AI-powered text transformation, allowing users to modify text input with options like explaining, summarizing, and tone adjustments.
Strato Automate has improved workflow processing, ensuring that all SuccessFactors-triggered workflows execute reliably, even in large-scale operations.
Additionally, Strato 2.0 has removed the File Path field in the File Information side panel to enhance navigation and has restricted special characters in input and search fields to improve security and consistency.
See all of these new features and enhancements documented in detail below:
New Features
Strato Platform
Hide Empty Folders
By default, the Folder navigation in People Hub now only displays the folders that contain files, along with their parent folder structure. A new "Show empty folders" checkbox has been added, allowing users to view the full folder structure if needed. This update enhances folder navigation in both People Hub and Profile without affecting upload functionality or other storage operations.
SuccessFactors RBP Integration
The Authorization Framework now integrates with Role-Based Permissions (RBP) for systems using SuccessFactors, ensuring proper access evaluation for users in People Hub.
- For SuccessFactors users, RBP authorizations are evaluated first, followed by Policies.
- For systems with External Users only, access is determined solely by Policies.
- In systems with both SuccessFactors and External Users, each user type follows its respective authorization process.
This update ensures a structured and consistent access evaluation across different user configurations.
Strato Document Generation
Text Form Field AI Text Transformation (Alpha Version)
Text Form Fields are now equipped with an AI-powered text transformation feature, allowing users to modify input text effortlessly. Available transformations include explaining, summarizing, elaborating, changing tone (formal or casual), and converting text into bullet points. This feature enhances flexibility by enabling users to adjust content based on their needs, ensuring clarity, consistency, and readability in various contexts.
SuccessFactors Workflow Trigger Refactoring (Alpha Version)
To enhance scalability and reliability, the process for handling Strato Workflows triggered by SuccessFactors Workflows has been optimized. Previously, when a large number of SuccessFactors Workflows were triggered simultaneously, some corresponding Strato Workflows were missing or not initiated. This update restructures how tasks are processed in the background, ensuring more efficient workload distribution and minimizing or eliminating missing workflows. As a result, workflow execution is now more consistent and reliable, supporting smoother operations at scale.
Enhancements
Strato Document Management
Removal of File Path in File Information Side Panel
The File Path field in the File Information side panel has been temporarily removed to enhance navigation and address related issues. This improvement is part of ongoing efforts to refine folder structure accessibility and user experience.
Restriction of Special Characters in Input Text and Search Fields
Input Text and Search Fields across all screens in Strato 2.0 have been enhanced to improve security and consistency by restricting certain special characters. The specific characters which are not accepted are listed below:
<(backslash)/(forward slash):(colon)*(asterisk)?(question mark)"(double quote)<(less than)>(greater than)|(vertical bar)
Other Updates and Corrections Delivered
Strato Platform
Package Manager Import Error for Workflows with User Group Approvers
[Component: Package Manager]
An error occurred when importing a package containing a workflow with a User Decision step assigned to a User Group as an approver. This was caused by a system error when processing the User Group name. The issue has been resolved by improving text handling, ensuring workflows with User Group approvers can now be imported successfully.
RBP Group Name Sync Issues in User Management
[Component: User Management - User Groups]
RBP Group names in Strato User Groups were not reflecting updates from SuccessFactors, and deleted groups were still appearing in the list. This occurred because only the RBP Group ID was being tracked, preventing name updates from being saved. The issue has been resolved by implementing a validation check to remove non-existent groups and refresh the selected group list, ensuring that the latest data from SuccessFactors is reflected.
Strato Document Management
File Access for Inactive Users in Storage Search
[Component: File Search]
Managers were still able to view files of inactive users in File Search, as the files remained accessible in the search query. To address this, a clean-up process has been implemented as part of the daily user sync to remove unnecessary authorizations, ensuring that files of inactive users are no longer visible to unauthorized users.
Strato Document Generation
Form Fields Disappear When Saving Form Template
[Component: Forms - Form Fields]
Form fields placed inside a table that contained another nested table would disappear after saving a Form Template. This issue has been fixed by adding a condition to ensure that form fields are properly retained, preventing unintended deletions.
Line Height and Font Size Formatting Issues in Tables
[Component: Document, Email, Forms - Template Editor]
Line height and font size formatting were not retained when applied to text inside a table, or in an ordered or unordered list. This was due to issues in the line height plugin in the template editor, including detection when text formatting is changed, unintended removal of styles, and lack of support for list items. The plugin has been updated to preserve existing styles, support ordered and unordered lists, and ensure default formatting is only applied when no custom styles are present.
Incorrect Display of Approval Link in Workflows
[Component: Workflow - User Decision step; Email - Template Editor]
Approval links in workflows were incorrectly displayed with visible HTML tags when the link text contained special or non-English characters. This occurred because these characters were not recognized within the ASCII character range. The issue has been fixed by updating the character matching criteria to support a broader range of Unicode characters, ensuring proper display of approval links.
Optimized Document Download Integration with Signature Provider
[Component: Workflow - Call External Services step]
An issue was reported where document downloads from the signature provider – Beijing Certificate Authority, returned excessively large responses in Base64 format, causing errors that stopped workflow processing. To resolve this, a new microservice has been introduced to process the request, convert the Base64 data into a file, and return the actual document for seamless integration.