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Automated HR Document Generation — Built for SAP SuccessFactors

Save time, reduce errors, and deliver professional, compliant HR documents at speed with Strato’s smart automation — powered by Smart Templates with built-in rules and reusable sections.


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Smart Template Automation


Generate accurate, compliant documents with Strato’s Smart Templates — templates enhanced with built-in rules and reusable sections.

  • Consolidate multiple versions into fewer Smart Templates
  • Adjust clauses, headers, logos, and branding dynamically based on employee data (e.g. full-time, part-time, casual, temporary, or different awards and agreements)
  • Reuse content blocks to simplify setup and ongoing updates
  • Format contracts, letters, forms, and emails with advanced styling options
  • Generate complete, compliant documents with real-time HR data — pulled directly from SAP SuccessFactors and ready to use without manual edits.
  • Attach multiple supporting documents with built-in rules — Strato automatically determines which files apply to each employee or candidate, including documents from SAP SuccessFactors (e.g. Position Descriptions)
  • Support multilingual output and integrated e-signatures — use Strato’s native tool or connect out-of-the-box to DocuSign or Adobe Sign

Outcome

Efficiency through simplified administration and faster document turnaround.


Pending & Future Data Support


Generate documents using not only current, but also pending or future-dated employee data across SAP SuccessFactors modules.

  • Pull data seamlessly from Employee Central, Recruiting, and Payroll
  • Apply future-dated promotions, transfers, or salary changes automatically
  • Reduce errors caused by missing or manual data entry
  • Keep HR and employees aligned with consistently up-to-date documents
  • Support compliance and minimize rework with complete data sets

Outcome

Accuracy through complete and up-to-date data.


Workflow-Driven Document Creation


Integrate document generation seamlessly into your HR processes.

  • Trigger Strato workflows from SAP SuccessFactors events — including Employee Central, Recruiting, Intelligent Services, or SAP SuccessFactorsWorkflow
  • Automate employment changes such as promotions, transfers, pay adjustments, policy acknowledgements, and exit documents
  • Scale seamlessly with bulk generation during peak periods (e.g. graduate programmes or seasonal hires)

Outcome

Automation across the HR process, from creation through to storage.


Seamless Filing


Every document generated is automatically stored in the employee’s Digital Employee File — reducing admin effort and strengthening compliance.

  • Reduce manual uploads and duplicate work
  • Link documents to the correct employee profile
  • Search across categories, metadata, or compliance tags
  • Provide secure self-service access for employees and managers
  • Apply retention and archiving rules for lifecycle control

Outcome

Efficiency and confidence through consistently filed, easy-to-retrieve documents.

Generated docs/processes page

Controlled Document Outputs


Build governance into every stage of document creation with centralised controls and audit-ready processes.

  • Enforce version control so only the latest, approved Smart Templates are used for generation
  • Maintain Smart Templates for documents, emails, and forms in a single, controlled library
  • Standardise outputs to reduce compliance risk across contracts, letters, and forms
  • Separate author/editor roles from publisher roles for stronger governance
  • Set folder- or document-level access so teams can manage their own content securely

Outcome

Confidence through controlled, compliant, and current documents.

Why Strato Stands Out



Smarter Automation 


Smart Templates with built-in rules, reusable sections, and advanced formatting reduce template complexity


Truly Automated Outputs


Unlike other systems, Strato’s documents don’t require manual editing or completion — they’re generated ready to send or store


Faster Deployment 


AI-assisted template build helps accelerate implementation; deploy Strato Document Generation in as little as six weeks


Real-world Efficiency


Bulk document generation supports peak hiring seasons and high-volume events


Designed for HR


Designed so HR teams can manage templates directly, with no coding required


Native Integration


Single sign-on and seamless connection with SAP SuccessFactors


Proven Results


Customers have reduced dozens of templates into a single adaptive Smart Template, cutting admin overhead


Enterprise-grade Assurance


Built on AWS with ISO 27001, ISO 27701, and SOC 2 certifications to support global security and compliance standards


Discover how Strato can simplify HR document generation and management in SAP SuccessFactors.


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