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HR Document Management Made Simple — Built for SAP SuccessFactors

Give HR, managers, and employees instant, mobile access to every document in a Digital Employee File — with compliance supported automatically.


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Compliance & Security


Protect sensitive HR data and stay audit-ready with automation.

  • Apply automated retention policies (archive, delete, expire)
  • Enable legal hold for audits and litigation scenarios
  • Demonstrate compliance with ISO 27001, ISO 27701, and SOC 2 certifications
  • Support GDPR requirements and other regional regulations with audit logs and traceability
  • Use end-to-end encryption and secure single sign-on (SSO)

Outcome

Confidence that every document is managed securely and in line with compliance standards.

Digital Employee File


A single, secure repository for all employee documents.

  • Access via SAP SuccessFactors with single sign-on (SSO)
  • Control access by role for employees, managers, and HR
  • Use a mobile-responsive device for on-the-go usability
  • Organise with logical folder and category structures
  • Store documents across the full employee lifecycle
  • Track compliance with alerts for missing or expiring documents

Outcome

Visibility and control of every employee record.

User profile & documents
User profile in mobile view


Flexible Access & Permissions


Empower staff with instant, secure access to the employee documents they need.

  • Integrate role-based access with SAP SuccessFactors Role-Based Permissions (RBP)
  • Set granular rights to read, upload, edit, or delete documents by role, group, or location
  • Enable employee self-service for contracts, policies, and letters — without HR support
  • Offer a People Hub view of direct reports, extended teams, or specialist groups — all driven by role-based permissions
  • Provide mobile-ready access that empowers employees and managers while reducing HR workload
  • Extend secure access to external users such as alumni, contractors, etc.

Outcome

Secure, tailored access that balances compliance with convenience.


Powerful Search & Organisation


Find documents quickly and keep them organised.

  • Search scanned files and PDFs with OCR
  • Filter with advanced search to apply metadata conditions to pinpoint exactly what you need
  • Configure metadata and retention rules that adapt to compliance needs, whether global or business unit–specific

Outcome

Efficiency through faster retrieval, easier compliance, and reduced manual effort.

File search in All Files feature
List of users in People Hub
User profile in mobile view

Efficiency at Scale


Handle large document volumes with speed and accuracy.

  • Bulk upload through the user interface or integrate via API
  • Accept scanned documents via email — AI identifies the user, folder, category, and match score, importing automatically or holding for human validation
  • Streamline error correction with validation queues
  • Consolidate fragmented systems into one secure system
  • Migrate legacy documents (e.g. Onboarding 1.0, file shares)

Outcome

Efficiency through reduced cost, higher accuracy, and simplified operations.

Integration with SAP SuccessFactors


Seamless, native integration into your existing HR environment.

  • Enable single sign-on (SSO) using SAP SuccessFactors authentication
  • Integrate permissions with SAP SuccessFactors Role-Based Permissions (RBP)
  • Access via the SAP SuccessFactors Home Page or menus
  • Extend connectivity with flexible APIs for document import
  • Rely on a cloud-based, scalable platform with global reach

Outcome

A unified, secure solution that empowers HR teams, managers and employees.

Why Strato Stands Out



Consumer-grade Experience


Intuitive design for HR, managers, and employees


Compliance-first


Retention automation, legal holds, and certifications


Mobile Access


Anytime, anywhere access for staff and managers


Seamless Integration


SSO and security aligned with SAP SuccessFactors


Faster Implementation


Deploy Strato Document Management in as little as six weeks


Discover how Strato can simplify HR document generation and management in SAP SuccessFactors.


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