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HR Document Management Made Simple — Built for SAP SuccessFactors

Give HR, managers, and employees instant, mobile access to every document in a Digital Employee File — with compliance supported automatically.


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Compliance & Security


Protect sensitive HR data with secure document management and audit-ready controls.

  • Automate document retention, archival, expiry, and deletion policies
  • Support legal hold requirements for audits and litigation matters
  • Maintain audit trails and traceability to support GDPR and regional compliance requirements
  • Support compliance initiatives with ISO 27001, ISO 27701, and SOC 2 certified controls
  • Protect documents with end-to-end encryption and secure single sign-on

Outcome

Confidence that documents are managed securely and aligned with compliance requirements.

Digital Employee File


Provide secure, centralised access to employee documents across the workforce lifecycle.

  • Access employee documents directly from SAP SuccessFactors with single sign-on
  • Control document access across employee, manager, HR, and other business roles
  • Organise documents using configurable folder and category structures
  • Store documents across the complete employee lifecycle
  • Monitor missing or expiring documents with automated alerts
  • Access documents through a mobile-responsive experience

Outcome

Improved visibility and control across employee records.

User profile & documents
User profile in mobile view

Seamless Filing


Automatically store generated documents in the employee Digital Employee File to reduce administration and support compliance processes.

  • Reduce manual uploads and duplicate handling
  • Automatically associate documents with the correct employee record
  • Search documents using categories, metadata, and compliance tags
  • Provide secure self-service access through role-based permissions
  • Apply retention and archiving policies across the document lifecycle

Outcome

Efficiency and confidence through consistently filed, easy-to-retrieve documents.

Generated docs/processes page

Flexible Access & Permissions


Provide secure, role-based access to employee documents across the organisation.

  • Integrate document access with SAP SuccessFactors Role-Based Permissions (RBP)
  • Configure granular permissions to view, upload, download, edit, and delete documents by role, group, or location
  • Provide People Hub access to direct reports, extended teams, and specialist employee groups based on role permissions
  • Enable employee self-service access to contracts, policies, and HR documents
  • Support mobile-ready access for employees and managers
  • Extend secure access to external users, including contractors and alumni

Outcome

Secure, tailored access that balances compliance with convenience.

Powerful Search & Organisation


Find and organise documents quickly with advanced search and configurable metadata controls.

  • Search scanned PDF and image-based content using OCR
  • Use advanced search and metadata filters to quickly locate documents
  • Configure metadata and retention rules to support global and business-specific compliance requirements

Outcome

Efficiency through faster retrieval, easier compliance, and reduced manual effort.

File search in All Files feature
List of users in People Hub
User profile in mobile view

Efficiency at Scale


Manage high document volumes with streamlined ingestion, validation, and migration processes.

  • Support bulk uploads through the user interface or API integration
  • Process scanned documents received by email using AI-assisted classification, configurable match scoring, and human validation workflows
  • Streamline exception handling with validation queues
  • Support migration of legacy HR documents and file repositories
  • Consolidate fragmented document repositories into a single secure platform

Outcome

Efficiency through reduced cost, improved accuracy, and simplified operations.

Integration with SAP SuccessFactors

Connect document management seamlessly into your SAP SuccessFactors environment.

  • Enable single sign-on using SAP SuccessFactors authentication
  • Integrate document access with SAP SuccessFactors Role-Based Permissions (RBP)
  • Access document management directly from SAP SuccessFactors navigation and home pages
  • Extend integration through APIs for document import and connectivity
  • Support global operations with a scalable cloud-based platform

Outcome

A unified and secure solution for HR teams, managers, and employees.

Why Strato Stands Out



SAP SuccessFactors Integration


Support single sign-on and security integration aligned with SAP SuccessFactors


Enterprise-grade Security


Built on AWS with controls aligned to ISO 27001, ISO 27701, and SOC 2 standards


Built for Compliance


Support compliance requirements with retention automation, legal holds, and audit-ready controls


Centralised Employee Records


Consolidate employee documents into a single secure repository integrated with SAP SuccessFactors


Workforce Lifecycle Coverage


Manage employee documents securely across the full workforce lifecycle


Intuitive User Experience


Deliver an intuitive experience for HR teams, managers, and employees


Mobile-ready Access


Provide mobile-ready access across employee and manager workflows


Accelerated Deployment


Streamline implementation with deployments possible in as little as six weeks


Ready to simplify your HR document processes?


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