Strato 2025-R2

The 2025-R2 release introduces enhancements that strengthen security, improve performance, and deliver greater flexibility across Strato. This update continues to refine Strato, ensuring smoother operations, smarter automation, and a more intuitive user experience for both administrators and end users.

OAuth authentication for SMTP services is now available in Strato, enhancing email security by supporting a token-based authentication methods for Microsoft SMTP servers. Strato also introduces smarter data handling for multiple employment records, ensuring accurate field retrieval and display when managing employees with multiple employment.

Performance improvements take center stage in Strato Document Management. OpenSearch indexing now runs more efficiently, removing the need for manual reindexing and significantly improving file search speed and responsiveness.

New workflow features bring more flexibility, control, and reliability to HR and business processes. Users can now download documents directly in preview mode, customize file names in Call External Services steps, and dynamically map User Group recipients in User Decision steps. Workflow reliability has also been optimized with improved processing for SuccessFactors-triggered workflows, ensuring consistent execution even in high-volume scenarios.

Form usability has been enhanced with required field indicators and default values for dropdowns, creating a clearer and more user-friendly experience.

Together, these updates reinforce Strato’s commitment to delivering a secure, high-performing, and flexible HR automation platform — empowering organizations to work faster, smarter, and with confidence.

💡 Previous Release Version
To know more about the contents of the previous release version, read: Strato 2025-R1

🗓️ Release Calendar
Stay informed about our release schedule: Strato 2025 Release Calendar

🌐 Browser for Strato
For optimal performance, refer to the following articles:

🔧 Troubleshooting
Having an Error when trying to Log-in to Strato?

See all of these new features and enhancements documented in detail below:

New Features and Enhancements

Strato Platform

Handling of Multiple Employment in Field Data Retrieval

This feature ensures that Strato correctly captures and displays data for users with multiple or concurrent employment. With this feature, Strato filters data based on the correct User ID, ensuring each employment record reflects accurate details.

Learn more about the Handling of Multiple Employment in Field Data Retrieval.

OAuth Enablement for SMTP services

This enhancement improves email security by providing the option to use a more secure token-based method of authentication.

This enhancement currently only supports Microsoft SMTP servers and applies to the SMTP Server Settings section of the Strato Admin Tool.

Learn more about the OAuth Enablement for SMTP services.

Strato Document Management

OpenSearch Indexing

This enhancement streamlines system performance by removing the need for manual reindexing, reducing the time and resources required for maintaining search accuracy.

Users can now experience faster file searches, consistent data visibility, and improved overall responsiveness, especially beneficial for environments handling large volumes of files.

Learn more about the OpenSearch Indexing.

Strato Document Generation

Use OAuth with JWT Assertion on Web Service Client

With this feature, workflows that use the Call External Services step can authenticate with DocuSign using JWT Assertion instead of session-based tokens.

Learn more about the Use OAuth with JWT Assertion on Web Service Client for Docusign.

File Name Customization in Call External Services Step

Workflows with the File Output setting toggled on in a Call External Services Step can now customize the Output Filename, providing more control and consistency across a Workflow. The new Output Filename input parameter allows a user to customize the file name of the file output by mapping it to Static Text, a Container or Step Export Parameter, or a Datasource Field.

Learn more about the File Name Customization in Call External Services Step.

Mark Required Fields in Forms

This enhancement makes it easier for recipients to know which Form Fields are required to be filled out by showing a red asterisk beside the blank Form Fields.

Learn more about the Mark Required Fields in Forms.

Allow Default Values in Dropdown List Form Fields

Users can now set a default value for dropdown list fields in Form Templates. When configuring a dropdown, a new Default Value option appears, letting users choose from the list of values. This enhancement also applies to Forms imported from Package Manager and maintains compatibility with existing Forms.

Learn more about the Allow Default Values in Dropdown List Form Fields.

Dynamic Mapping of User Group Recipient in User Decision Step

The User Decision Step now allows the User Group Recipient to be mapped to not just a static and predefined User Group, but to a Container, Step Export Parameter or a Datasource Field as well. This improvement makes Strato Workflows more streamlined and dynamic which was previously only achievable through creating duplicate Workflows.

Learn more about the Dynamic Mapping of User Group Recipient in User Decision Step.

Retrieval of Pending Data for Higher Duties / Temporary Assignment

This feature fixes an issue where pending employee data for Higher Duty and Temporary Assignment actions in SuccessFactors was incomplete. Previously, some details were stored in a different variable within the SuccessFactors response structure. The system now retrieves all required information, ensuring that assignment details are accurate and up to date.

Learn more about the Retrieval of Pending Data for Higher Duties / Temporary Assignment.

Restore Visibility Settings in Documents

To reduce the issues of template components having multiple published versions caused by Catalog Specific and Global sections, the Visibility settings under the Section Settings tab were hidden by default.

With the release of this feature, the Visibility settings are now restored and behave as follows:

The visibility of existing Document Template Specific sections cannot be changed to Catalog Specific or Global.
Existing Catalog Specific and Global sections can be changed to Document Template Specific, or they can retain their original visibility settings.
When reusing Catalog Specific or Global sections into a document template, they are now set to Document Template Specific by default. This also clears duplicate published versions of the section.
Newly created sections are automatically set to Document Template Specific and cannot be changed to Catalog Specific or Global.

Learn more about the Restore Visibility Settings in Documents.

SuccessFactors Trigger

To enhance scalability and reliability, the process for handling Strato Workflows triggered by SuccessFactors Workflows has been optimized. Previously, when a large number of SuccessFactors Workflows were triggered simultaneously, some corresponding Strato Workflows were missing or not initiated.

This update restructures how tasks are processed in the background, ensuring more efficient workload distribution and minimizing or eliminating missing workflows. As a result, workflow execution is now more consistent and reliable, supporting smoother operations at scale.

Learn more about the SuccessFactors Trigger.

Enable Download in Preview prior to User Action

With this enhancement, an Always Show Download Button toggle is available when setting up a User Decision step in a workflow. When toggled on, users can download a document in Preview mode, even before they have completed the action for the User Decision step.

Learn more about the Enable Download in Preview prior to User Action.

Other Updates and Corrections Delivered

For the complete list of other updates and corrections delivered, you may refer to the release notes for previous deployments, which are linked in the Strato 2025 Release Calendar.